What exactly is Rapibot?

Rapibot is an AI-powered virtual assistant that responds to your customers via WhatsApp, SMS and web widget — 24/7. It automatically captures leads and notifies you by email so you never miss a potential customer.

How long does it take to set up my bot?

We have your bot up and running in less than 48 hours. We handle the entire setup: connecting your WhatsApp number, training the bot with your services, and getting it ready to serve customers.

Will my customers know they're talking to a bot?

The bot responds naturally and in a friendly tone. If a customer asks directly, the bot identifies itself as a virtual assistant. You can take over any conversation at any time from the dashboard.

What if the bot can't answer something?

The bot is trained with your business information (services, prices, location). If it can't answer something specific, it guides the customer to leave their details so you can follow up. You can also add new knowledge from the dashboard.

How does the bot connect to WhatsApp?

We set up a dedicated WhatsApp Business number for your business through the official API. We handle the entire technical process for you.

Can I see my customers' conversations?

Yes, from the Rapibot dashboard you can view all conversations, captured leads, statistics, and take control of any conversation at any time.

Is there a long-term contract?

No. You pay month to month and can cancel anytime. No long-term commitments or penalties.

Does it work in Spanish and English?

Yes, the bot automatically detects the customer's language and responds in Spanish or English. Ideal for bilingual businesses in any market.

How does the appointment system work?

The bot checks real availability honoring business hours, each stylist's schedule, and existing bookings. The customer picks an available time, gets an email confirmation and — on Growth and Scale — automated SMS+email reminders 24h and 2h before.

Can I connect my Google Calendar?

Yes. The Scale plan includes 2-way Google Calendar sync — appointments created in Rapibot show up in your Google Calendar and vice versa. All plans with scheduling include an iCal feed compatible with Apple Calendar, Outlook and others.

AI receptionist · Calls · Texts · Web chat

Answer every customer, even when your hands are full

Rapibot picks up calls and texts 24/7, books appointments on your real calendar, sends reminders and hands you every new lead. In English or Spanish, whichever your customer speaks.

See the Kiro's story

Set up for you in 48 hours
Answers in English and Spanish
No long-term contracts

Your business

Assistant · online

Hi! Any openings Saturday for balayage?

Hi! Yes. Saturday I have 10:00 AM or 2:30 PM with Daniela. Which one works?

2:30 please

Done: balayage on Saturday at 2:30 PM with Daniela. I'll remind you the day before.

Appointment booked

Businesses already answering with Rapibot

Featured story · Beauty salon in Tampa, Florida

Kiro's Beauty Salon answers every call, in English and Spanish

Kiro's runs the full Rapibot setup: the AI receptionist picks up the phone, books with each stylist, confirms and reminds, and the owner sees the whole salon from one dashboard.

Read the Kiro's story

Kiro's Beauty Salon

AI receptionist · calls

Call in English

Hi! Can I move my acrylic refill to Friday?

Sure! On Friday I have 11:00 AM or 3:00 PM.

Call in Spanish

Hola, quiero una cita para cejas con henna.

¡Claro! Mañana tengo 4:00 p. m. ¿Te la agendo?

Answers in English and Spanish
The AI receptionist takes every call in the caller's language and books, moves or cancels on the same call.
Every stylist, their own calendar
It offers each stylist's real openings and books several services back to back in one visit. In the dashboard, each stylist has their own color.
Confirmations and reminders
Clients get a confirmation when they book, reminders 24 hours and 2 hours before, and a notice if the time changes.
The whole salon in one dashboard
Appointments, conversations and per-stylist reports in one place. After each visit, the system asks the client for a Google review.

One assistant on every channel

The same business info, on whichever channel each customer prefers.

Most requested
AI voice calls
Answers the phone with a natural voice and books, moves or cancels appointments on the same call.
WhatsApp
Replies in seconds, day or night, on the app your customers already use.
SMS
Text messaging for US customers, with confirmations and reminders.
Website chat
A chat that turns your website visitors into bookings.

Simple as 1-2-3

We set up your bot in less than 48 hours. You just receive the leads.

Customer writes

Your customer sends a message via WhatsApp, SMS or calls your number. Rapibot responds immediately, in the customer's language.

Bot responds and captures

Our AI assistant answers questions, shares service info and pricing, and automatically collects customer data.

You receive the lead

We notify you by email with all customer details: name, phone, service requested and location. Ready to contact.

Everything your business needs

Not just a chatbot — it's your sales team, receptionist and scheduler working around the clock.

Smart bot serving customers

Multi-channel

WhatsApp, SMS, calls and chat widget on your website. One system, all channels.

Language detection

The bot automatically detects if the customer speaks Spanish or English and replies in their language.

24/7 lead capture

Never miss a potential customer. The bot captures name, phone and service every time.

Human handoff

Want to take over? Your team can take any conversation at any time from the dashboard.

Instant lead alerts

Get an email the moment a new lead comes in with all customer details.

Scheduling and CRM

Appointment scheduling

Real-time availability honoring business hours and staff schedules. Supports back-to-back multi-service bookings in a single visit.

Contact CRM

Customer database with appointment, conversation and lead history. Fast search and per-customer opt-out.

Multi-staff with colors

Each stylist or technician gets their own agenda, identifiable color and role-based permissions. Roles: owner, admin, member, viewer.

SMS + email reminders

Automated reminders 24h and 2h before each appointment. Smart cascade: WhatsApp template → email → SMS.

Auto confirmations

The moment an appointment is booked, the customer gets a confirmation email with date, time, service and address.

Flexible blocks

Block dates (holidays, vacations) or specific customers. The bot never offers slots when you're closed.

Reports & metrics

Revenue, top services, KPIs per stylist, cancellation rate. Filter by date and download as CSV.

Website and operations

Your own website

Your business gets its own professional branded website with photos, services and online booking — included at no extra cost.

SEO optimized for Google

Schema.org LocalBusiness, Open Graph and server-rendering. Your business shows up on Google Maps, local search and previews when shared.

Calendar sync

2-way Google Calendar sync + iCal feed for Apple Calendar, Outlook or any other. Your bookings stay in sync everywhere.

Real-time dashboard

Dashboard with leads, conversations, today's appointments and stats. Access from any device.

Daily summary

Every night you receive an email with the day's leads, conversations, upcoming appointments and business status.

Team collaboration

Up to 4 members with roles (owner, admin, member, viewer). Each stylist gets their own private agenda and KPIs.

What kind of business do you run?

Rapibot is set up with your trade's services, prices and hours.

Also answering with Rapibot

Businesses in other industries that stopped losing customers to missed calls.

Commercial cleaning · Melbourne, Australia

CMS – Cleaning & Management Services

Quote requests by phone and web captured around the clock, with the details ready for the team to price.

Read the story Visit website: cleaningmanagementservices.com.au

Remodeling · Colombia

Remodelaciones Carrillo

Texts and calls answered while the crew is on site: the assistant captures job type, location and contact, and screens out wrong numbers.

Read the story Visit website: remodelacionescarrillo.com

See all case studies

Plans & pricing

One-time setup + monthly subscription. No long-term contracts.

Starter

Setup: $300 USD

$250USD/mo

Chat widget on your site

24/7 chat bot
Lead capture
Basic contacts CRM
Email confirmations
Real-time dashboard
1 user

Growth

Setup: $500 USD

$600USD/mo

Chat widgetSMSWhatsApp

Everything in Starter
Appointment scheduling + multi-service
Full CRM (history, opt-out, search)
Multi-staff with colors and permissions
SMS + email reminders (24h and 2h)
Date and customer blocks
Reports with CSV download
Your own website + SEO optimized
iCal feed (Apple, Outlook, etc)
4 users

Scale

Setup: $800 USD

$900USD/mo

All channelsAI voice

Everything in Growth
AI voice + transcriptions
2-way Google Calendar sync
Custom domain
Priority support
Unlimited users

Have questions? Contact us — no commitment needed.

FAQ

Frequently asked questions

Everything you need to know before getting started

Ready to stop missing customers?

We set you up in less than 48 hours. No jargon, no long contracts. Just more customers served and more leads captured.

Chat on WhatsApp

✓ Setup in 48 hours✓ No long-term contract✓ Support included✓ Cancel anytime